In one line: BearWiki is local-first. Your notes live as Markdown files on your own devices. Content is uploaded to the cloud only when you choose to sign in and turn on sync.
We have no advertising, tracking, behavior analytics or crash-reporting SDKs. We do not sell, rent or trade any of your data.
If you never create an account, BearWiki is a purely local app. Your documents, images and settings are all kept on your device, and no data ever leaves it. We therefore have no way of knowing who you are or what you write.
| Data | Why it is needed |
|---|---|
| Email address | Identifies your account, for signing in and account recovery |
| Password | Stored only as a salted hash; we cannot see your original password |
| Document content and file paths | Required for cross-device sync |
| Document version history | Used to keep both versions on a sync conflict, so no data is lost |
| Images in documents | Required for cross-device sync |
| Device identifier | Randomly generated, used to tell sync sources apart; contains no hardware identifiers |
About encryption, honestly: data is encrypted in transit with HTTPS. But the server stores it in plaintext, and we do not currently offer end-to-end encryption. This means that, technically, we are able to read your cloud content (we will not; access is restricted by row-level security policies, so each account can only read its own data). If your notes contain highly sensitive information, please decide for yourself whether to turn on sync. We believe stating this clearly is more responsible than vaguely claiming “bank-grade encryption”.
When you use AI features such as Ask, BearWiki sends the note content relevant to your question, together with your question, to the LLM provider that you configured yourself.
Delete it in the app; the corresponding cloud content is marked as deleted as well.
In the app, go to Settings → Account → Delete account and enter your email when prompted to confirm. We will then permanently delete:
This action is irreversible, and it does not delete the local documents on your device. They are yours, and it is up to you whether to keep them.
Cloud data is kept for as long as your account exists, to support cross-device sync. It is deleted immediately when you delete your account, with no retention period and no backup archive.
If you create a share link, the document it points to will be accessible to anyone who has the link, including people who are not signed in. You can revoke a share link in the app at any time, and it stops working immediately.
BearWiki is intended for adult knowledge workers. It is not designed for children under 14, and we do not knowingly collect their personal information. If you believe a minor has provided personal information to us, please contact us and we will delete it promptly.
If this policy changes, we will update the “Last updated” date at the top of this page. For significant changes (for example, a new type of data collection), we will show a prominent notice in the app.
For any privacy questions, or to exercise any of the rights above, contact: wilee@outlook.com